This Privacy Policy explains how Quarter Pole Inc. ("Quarter Pole," "we," "us") collects, uses, shares, and protects information about you when you use the Quarter Pole iOS application and related services (the "Platform"). By using the Platform, you agree to the collection and use of information in accordance with this Policy.
We collect information in the following categories:
What we collect. To list a horse on the Platform, Quarter Pole requires you to submit verification documents. The document categories are: government-issued photo identification (driver's license, passport, state ID); business formation documents (operating agreements, partnership agreements, articles of incorporation, syndicate prospectuses); Jockey Club registration certificates; bills of sale; signed authorization letters from registered owners; and any additional documents Quarter Pole reasonably requests.
Where it is stored. All verification documents are stored in a private cloud storage bucket operated on Supabase's infrastructure (United States data center). The bucket is configured as private — not publicly accessible by URL or any other means. Documents are encrypted at rest using Supabase's managed encryption (AES-256). Encryption in transit is enforced (TLS 1.2 or higher) for all uploads.
Who can access it. Access is technically restricted via Row-Level Security policies enforced at the database layer. The only parties able to view a document are: (i) the user who uploaded it; and (ii) Quarter Pole administrators, currently Kevin Sengara and Daniel Gaddu, identified by the database flag profiles.is_admin = true. Access by administrators occurs through temporary signed URLs that expire within five (5) minutes of generation. No third party — including Supabase staff under normal operation, advertisers, marketers, other users, the public, or any other entity — has access to the document files.
How we use it. Verification documents are used solely to: (a) review your eligibility to list a horse; (b) confirm your identity matches your profile name; (c) verify your right to sell the specific horse you wish to list; (d) satisfy Quarter Pole's internal trust-and-safety requirements; (e) create an audit trail of the verification decision; (f) respond to legal process if compelled; and (g) investigate suspected fraud, abuse, or violation of our Terms of Service. We do NOT use verification documents for any marketing, advertising, analytics, machine-learning training, profiling, or any other purpose.
Retention and deletion. Upon completion of administrator review (whether the verification is approved or rejected), Quarter Pole DELETES the actual document file from storage as soon as reasonably practicable, typically within minutes of the review decision. The deletion is performed via Supabase's storage delete API and the file is removed from the storage backend. Only an audit record is retained, consisting of: the document type submitted, the timestamp of submission, the timestamp and identity of the reviewing administrator, the review outcome (approved or rejected), and any reviewer notes. The actual image or PDF of the document is purged.
Sharing. Verification documents are NEVER shared with other users, NEVER sold or rented to any third party, NEVER used for marketing, NEVER provided to advertisers, and NEVER transferred outside of Quarter Pole except: (a) where required by valid legal process (subpoena, court order, lawful regulatory request); (b) to law enforcement if Quarter Pole reasonably suspects the document is fraudulent; or (c) in connection with a sale of substantially all of Quarter Pole's assets, in which case the acquiring entity will be bound by privacy commitments at least as protective as this Policy.
Suspected fraud. If Quarter Pole reasonably suspects that any submitted document is forged, altered, falsified, or otherwise fraudulent, Quarter Pole reserves the right to retain copies of the document indefinitely, notwithstanding the deletion policy above, and to share copies with law enforcement, The Jockey Club, applicable state racing commissions, or any other appropriate authority.
Your rights. You may request access to, correction of, or deletion of any verification document in our possession by emailing privacy@quarterpole.com. Requests will be processed in accordance with applicable law. Note that deletion of a verification document may result in revocation of any related verification badges and may prevent you from listing on the Platform.
VERIFICATION DOCUMENTS ARE THE MOST SENSITIVE INFORMATION QUARTER POLE COLLECTS. THIS SECTION EXPLAINS, IN DETAIL, WHAT WE DO AND DO NOT DO WITH THEM.
We use the information we collect to:
We share your information only as described below:
QUARTER POLE DOES NOT SELL, RENT, LEASE, OR OTHERWISE TRANSFER YOUR PERSONAL INFORMATION OR ANY VERIFICATION DOCUMENTS TO ANY THIRD PARTY FOR ANY MONETARY OR NON-MONETARY CONSIDERATION. WE DO NOT MONETIZE YOUR DATA. WE DO NOT SHARE DATA WITH DATA BROKERS, ADVERTISING NETWORKS, OR ANY ENTITY THAT WOULD USE IT FOR MARKETING, PROFILING, OR ANY PURPOSE OTHER THAN OPERATING THE PLATFORM ON QUARTER POLE'S BEHALF.
The Platform integrates with services provided by third parties. Each operates under its own privacy policy:
Quarter Pole does NOT integrate with any analytics platform that profiles users, any retargeting platform, any advertising network, or any data broker. The list below is exhaustive — these are the only third parties that touch user data on Quarter Pole's behalf.
We retain your information for as long as your account is active or as needed to provide the Platform, comply with legal obligations, resolve disputes, and enforce our agreements. When you delete your account, we delete or de-identify your personal information within 90 days, except where we are required to retain it for legal, regulatory, tax, or audit purposes.
Depending on your jurisdiction, you may have the following rights regarding your personal information:
California residents have specific rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to delete personal information, the right to opt out of the sale of personal information (we do not sell personal information), and the right to non-discrimination for exercising these rights. To exercise these rights, contact privacy@quarterpole.com.
If you are located in the European Economic Area or the United Kingdom, you have additional rights under the General Data Protection Regulation (GDPR), including the right to lodge a complaint with your local data protection authority. Our legal basis for processing your personal information is (a) the performance of our contract with you, (b) compliance with our legal obligations, (c) our legitimate interests in operating the Platform, and (d) where applicable, your consent.
The Platform is intended for users 18 years of age or older. We do not knowingly collect personal information from children under 18. If we learn that we have collected personal information from a child under 18, we will delete it promptly. If you believe we have inadvertently collected information about a child under 18, please contact privacy@quarterpole.com.
Quarter Pole is based in the United States. Information we collect may be transferred to, stored, and processed in the United States or any other country in which Quarter Pole or its service providers maintain facilities. By using the Platform, you consent to the transfer of your information to the United States and other jurisdictions, which may have data protection laws different from those in your country.
We implement industry-standard security measures to protect your personal information, including:
In the event of a data breach involving your personal information, we will notify affected users without undue delay, in accordance with applicable laws. Notifications will be sent via the email address associated with your account and may also be posted within the Platform.
We may update this Privacy Policy from time to time. The most current version will be posted on the Platform with an updated effective date. If we make material changes, we will notify you through the Platform or via the email address associated with your account, and we may require you to re-accept the updated Policy. Your continued use of the Platform after the effective date of any update constitutes your acceptance.
If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us at: privacy@quarterpole.com
For security incidents or vulnerabilities, please contact: security@quarterpole.com
Contact: privacy@quarterpole.com · Quarter Pole Inc., Delaware C-Corporation