This Privacy Policy explains how Quarter Pole Inc. ("Quarter Pole," "we," "us") collects, uses, shares, and protects information about you when you use the Quarter Pole iOS application and related services (the "Platform"). By using the Platform, you agree to the collection and use of information in accordance with this Policy.
Verification documents are the most sensitive information Quarter Pole may collect. This section applies only if you choose to submit them.
Documents are not required to list a horse. To publish a listing, Quarter Pole requires an attestation — an affirmative, timestamped statement by the seller that they have the right to list the horse, that the information provided is accurate, and that the sale complies with applicable law. Quarter Pole does not require, and does not currently collect, a government-issued ID, a Jockey Club certificate, or a bill of sale in order for a listing to go live.
What we may collect. If you voluntarily submit verification documents, or if Quarter Pole requests them from you in connection with a trust-and-safety or fraud investigation, those documents may include: government-issued photo ID (driver's license, passport, state ID); business formation documents (operating agreements, partnership agreements, articles of incorporation, syndicate prospectuses); Jockey Club registration certificates; bills of sale; and signed authorization letters from registered owners.
Where it is stored. All verification documents are stored in a private cloud storage bucket on Supabase's infrastructure (United States data center). The bucket is private — not publicly accessible by URL or any other means. Documents are encrypted at rest (AES-256) and in transit (TLS 1.2+).
Who can access it. Access is restricted via Row-Level Security policies enforced at the database layer. The only parties able to view a document are: (i) the user who uploaded it; and (ii) Quarter Pole administrators. Administrator access occurs through temporary signed URLs that expire within five (5) minutes. No third party — including Supabase staff under normal operation, advertisers, marketers, other users, or the public — has access to the document files.
How we use it. Solely to: confirm your identity where you have asked us to; satisfy trust-and-safety requirements; create an audit trail; respond to legal process if compelled; and investigate suspected fraud or Terms violations. We do NOT use verification documents for marketing, advertising, analytics, machine-learning training, profiling, or any other purpose.
Retention and deletion. Upon completion of administrator review (approved or rejected), Quarter Pole DELETES the document file from storage as soon as reasonably practicable, typically within minutes. Only an audit record is retained (document type, timestamps, reviewer, outcome, notes). The actual image or PDF is purged.
Sharing. Verification documents are NEVER shared with other users, NEVER sold or rented, NEVER used for marketing, NEVER provided to advertisers, and NEVER transferred outside Quarter Pole except: (a) where required by valid legal process; (b) to law enforcement if Quarter Pole reasonably suspects the document is fraudulent; or (c) in connection with a sale of substantially all of Quarter Pole's assets, in which case the acquiring entity will be bound by privacy commitments at least as protective as this Policy.
Suspected fraud. If Quarter Pole reasonably suspects a submitted document is forged, altered, falsified, or otherwise fraudulent, Quarter Pole reserves the right to retain copies indefinitely and share them with law enforcement, The Jockey Club, applicable state racing commissions, or other appropriate authority.
Your rights. You may request access to, correction of, or deletion of any verification document in our possession by emailing privacy@quarterpole.com.
Quarter Pole does not sell, rent, lease, or otherwise transfer your personal information or any verification documents to any third party for any monetary or non-monetary consideration. We do not monetize your data. We do not share data with data brokers, advertising networks, or any entity that would use it for marketing or profiling.
The Platform integrates with services provided by third parties, each operating under its own privacy policy. Quarter Pole does NOT integrate with any analytics platform that profiles users, any retargeting platform, any advertising network, or any data broker. This list is exhaustive:
We retain your information for as long as your account is active or as needed to provide the Platform, comply with legal obligations, resolve disputes, and enforce our agreements. When you delete your account, we delete or de-identify your personal information within 90 days, except where retention is required for legal, regulatory, tax, or audit purposes.
California residents have specific rights under the CCPA, including the right to know what personal information we collect, the right to delete personal information, the right to opt out of the sale of personal information (we do not sell personal information), and the right to non-discrimination for exercising these rights. Contact privacy@quarterpole.com.
If you are located in the EEA or the UK, you have additional rights under the GDPR, including the right to lodge a complaint with your local data protection authority. Our legal bases for processing are (a) performance of our contract with you, (b) compliance with legal obligations, (c) our legitimate interests in operating the Platform, and (d) where applicable, your consent.
The Platform is intended for users 18 years of age or older. We do not knowingly collect personal information from children under 18; if we learn we have, we will delete it promptly. Contact privacy@quarterpole.com.
Quarter Pole is based in the United States. Information we collect may be transferred to, stored, and processed in the United States or any other country where Quarter Pole or its service providers maintain facilities. By using the Platform, you consent to this transfer.
In the event of a data breach involving your personal information, we will notify affected users without undue delay, in accordance with applicable laws, via the email associated with your account and possibly within the Platform.
We may update this Privacy Policy from time to time. The current version will be posted on the Platform with an updated effective date. Material changes will be notified through the Platform or via email, and may require re-acceptance. Continued use after the effective date constitutes acceptance.
Questions, concerns, or requests: privacy@quarterpole.com
Security incidents or vulnerabilities: security@quarterpole.com
Quarter Pole Inc. · Delaware C-Corporation